With Christmas fast approaching, many Melbourne businesses are in event planning mode for their end of year Christmas parties. It is important for corporate event planners to identify what aspects of the event are most important to the business, brand and guests. By saving money in some areas (that may be less important for that specific event), you will be able to budget more for other events throughout the year OR to add some special touches to your Christmas party. Here are 5 ways to save money on your end of year event.
1. The more the merrier
Why not join forces with some of your work colleagues and combine Christmas parties? There are definite savings to be had for larger events. If your business is running multiple small to medium Christmas parties, perhaps you could form a social club to organise one larger event – the more the merrier!
2. DIY Festive touches
There are so many simple ways to give your corporate Christmas party a festive touch. If there is no room in the budget for event styling or centrepieces, some simple touches such as coloured napkins (think silver, red, green or gold) and Christmas bon bons can be purchased cheaply. Coloured baubles in a glass vase make a cheap and cheerful Christmas centrepiece.
3. Get Festive mid week
Melbourne function venues are at their busiest during November and December, especially on Friday and Saturday evenings. These evenings are usually reserved for larger events and minimum spend requirements normally apply at all popular function venues over the silly season. Ask your function venue about their minimum spend requirements for other evenings or if they have a set Christmas lunch menu (which should come at a cheaper price point).
4. Give management some tasks
If your event budget won’t allow for a professional MC to host your event – why not ask a personality in Senior Management to take on this role? A welcome speech and some house keeping throughout the event is all that is required and daggy jokes are often popular.
5. Create your ultimate playlist
Hiring a DJ or Band can be expensive. If your budget won’t stretch to include live entertainment, it is becoming increasingly popular to create your own I Phone play list to use for the night. Make sure you allocate a good mix of music – from classic oldies to dance music, you should ensure a great mix of music that will get everyone on the dancefloor.